Procedure and Policies

Procedure and Policies for Maintaining and Utilizing Physical, Academic and Support Facilities 


Arya Mahila P.G. College has established systems and procedures for maintaining and utilizing physical, academic and support facilities - laboratory, library, sports complex, computers, and classrooms.

The college adheres to norms of University Grants Commission (UGC), National Council for Teacher Education (NCTE), Banaras Hindu University (BHU) in maintaining and utilizing Physical, Academic and Support Facilities.

 Policy details of systems and procedures for maintaining and utilizing physical, academic and support facilities approved by the Management are as follows: action plans on the basis of committee recommendation, planning and control, budgeting, staff for utilizing and maintenance of infrastructure and repairing and new construction of building. 

The College ensures optimal utilization of facilities to maintain and impart quality education to students.

 The Principal and senior teachers of concerned departments monitor course conduction, practical, sessional and feedback on fixed intervals.

 The College has established purchase process for purchase of goods/assets etc. All purchase is approved by Manager, Principal and members of purchase committee. For this purpose quotations are invited for every purchase above Rs. Fifty Thousand (50,000/-).

 Approved Vendors:
The College has approved list of vendors and suppliers which is used before placing any order.

Sports Complex:
Sports teacher is in-charge of planning and carrying out all sports activities in campus and outside.

Gymnasium trainer trains students and staff and conducts workout sessions on regular basis. Yoga classes are run by yoga teacher. Trained and qualified sports and yoga teachers are appointed by the college.

 Maintenance of Equipments:
Computers, printers, photo-copy machines, CCTV cameras, lift, water coolers, R.O. water purifier, generators are covered under Annual Maintenance Contract (AMC) by related vendors/ AMC providers.  

 Maintenance of College infrastructure:
The College has appointed technical, skilled and other non -technical employees to take care of day to day maintenance of infrastructure which is supervised by the Administrative Officer (AO).The Administrative Officer takes care of the classrooms, computers, laboratories, library including hygiene, safety and security of the college premises.

All laboratories are looked after by lab assistants and attendants.  Maintenance of all equipments in laboratory is also under Annual Maintenance Contract (AMC). These are checked and monitored on fixed interval.

Stock Verification:
Stock verification is done by a team made by Principal of the college on yearly basis. The stock register of the college is maintained accordingly.                                                                                                               
Store In-charge:
Store in-charge maintains a stock register of all the stationary and equipments purchased by the college.

Librarian and library staff have been appointed to handle college library. All facilities and equipments, the issue-return of books, journals and e-resources are managed by library staff under the supervision of Librarian. Online Public Access Catalogue (OPAC) facility is provided for users to search library catalogue. The library committee approves purchase of books, journals and other items for library.
Maintenance of the library books- binding of books and records is done as per requirement.  Pest control is also done in the library on regular basis. Annual stock verification of books and equipments are done by library staff under the supervision of the Principal and library committee. Maintenance of sever room, Wi-Fi networking, installation of IT devices software and hardware up gradation is done by approved AMC vendor of the college. Administrative officer supervises maintenance work.  

Gardeners are appointed by the college to take care of greenery and plants in the college premises.